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Privacy Policy

Privacy Policy
Last Updated: 7/6/2025
1. Introduction
Subud International Cultural Association is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with us online, through our website, emails, and other communications.
2. Information We Collect
We may collect the following types of information:
  • Personal Information: Name, email address, phone number, mailing address, and other details you provide voluntarily.
  • Technical Data: IP address, browser type, operating system, and browsing behavior.
  • Email Interaction Data: Open rates, click-throughs, and responses.
  • Other Information: Any data you submit through forms, surveys, or communications.
3. How We Use Your Information
We use your information for the following purposes:
  • To provide and improve our services.
  • To communicate with you, including sending newsletters, updates, and event invitations.
  • To personalize your experience and provide relevant content.
  • To comply with legal obligations.
4. Legal Basis for Processing (For GDPR Compliance)
We process personal data based on the following legal grounds:
  • Your consent (e.g., when you subscribe to our emails).
  • Performance of a contract (e.g., when you engage with our services).
  • Legitimate interests (e.g., improving our offerings).
  • Legal compliance (e.g., record-keeping obligations).
5. Data Security
We implement security measures to protect your personal data from unauthorized access, alteration, or loss. However, no system is completely secure, and we cannot guarantee absolute security.
6. Sharing and Disclosure
We do not sell or rent your data. We may share your information with:
  • Service providers assisting in our operations (under strict confidentiality agreements).
  • Legal authorities when required by law.
7. Your Rights and Choices
Depending on your location, you may have rights under data protection laws, including:
  • The right to access, correct, or delete your data.
  • The right to withdraw consent for communications.
  • The right to file a complaint with a data protection authority.
8. Data Retention
We retain your data only as long as necessary for the purposes outlined in this policy, in compliance with applicable laws.
9. International Data Transfers
If you are outside the United States, your data may be transferred and processed in other countries, where different data protection laws may apply. We take measures to ensure adequate protection.
10. Updates to This Policy
We may update this Privacy Policy periodically. Changes will be posted on our website, and we will notify you of significant updates where required.
11. Contact Us
If you have any questions about this policy, contact:
admin@subud-sica.org
By using our services, you acknowledge that you have read and understood this Privacy Policy and consent to our data practices.


Email Privacy Policy
Last Updated: 7/6/2025
1. Introduction
Subud International Cultural Association   respects your privacy and is committed to protecting your personal data. This Email Privacy Policy explains how we collect, use, store, and protect your information when you interact with our emails.
2. Information We Collect
When you subscribe to our email communications or interact with our emails, we may collect the following information:
  • Your name and email address.
  • Any additional information you voluntarily provide.
  • Email interaction data (e.g., open rates, click-through rates, and responses).
3. How We Use Your Information
We use the information collected for the following purposes:
  • To send you newsletters, updates, event invitations, and relevant organizational communications.
  • To personalize our communications based on your interests.
  • To improve our email content and engagement strategies.
  • To comply with legal and regulatory requirements.
4. How We Protect Your Information
We implement appropriate technical and organizational security measures to safeguard your personal data from unauthorized access, alteration, disclosure, or destruction.
5. Sharing Your Information
We do not sell, rent, or share your email address or personal data with third parties for their marketing purposes. We may share your information with:
  • Service providers who assist in email distribution and management under strict confidentiality agreements.
  • Legal authorities if required to comply with legal obligations.
6. Your Rights and Choices
Depending on your location, you may have rights under data protection laws, including:
  • The right to access, correct, or delete your personal data.
  • The right to withdraw consent to receive emails at any time by clicking the "Unsubscribe" link in our emails.
  • The right to lodge a complaint with a data protection authority.
7. International Data Transfers
If you are located outside the United States, your information may be transferred to, stored, and processed in the United States and other countries where our service providers operate. We ensure that such transfers comply with applicable data protection laws.
8. Changes to This Policy
We may update this Email Privacy Policy from time to time. Any changes will be effective upon posting the updated policy, and we will notify you of significant changes where required.
9. Contact Us
If you have any questions about this policy, contact:
admin@subud-sica.org
By subscribing to our emails, you acknowledge that you have read and understood this policy and consent to the practices described.


Terms of Service
Last Updated: 7/6/2025
1. Introduction
Welcome to Subud International Cultural Association  . By accessing or using our services, website, or email communications, you agree to abide by these Terms of Service ("Terms"). If you do not agree with these Terms, please do not use our services.
2. Use of Our Services
You agree to use our website, emails, and other services lawfully and in accordance with these Terms. You must not:
  • Use our services for any unlawful or fraudulent activities.
  • Disrupt or interfere with our systems or networks.
  • Attempt to gain unauthorized access to our data or services.
3. Email Communications
By providing your email address, you agree to receive emails from us, including newsletters, updates, and event invitations. You can unsubscribe at any time using the "Unsubscribe" link in our emails.
4. Intellectual Property
All content, trademarks, and intellectual property on our website and emails are owned by us or licensed to us. You may not reproduce, distribute, or use our content without permission.
5. Third-Party Links
Our services may include links to third-party websites. We are not responsible for their content, privacy policies, or practices.
6. Limitation of Liability
To the fullest extent permitted by law, we disclaim liability for any direct, indirect, incidental, or consequential damages arising from the use of our services.
7. Governing Law
These Terms shall be governed by and interpreted in accordance with the laws of [Specify Jurisdiction].
8. Changes to These Terms
We may update these Terms at any time. Your continued use of our services after updates constitutes acceptance of the revised Terms.
9. Contact Us
If you have any questions about this policy, contact:
admin@subud-sica.org
By using our services, you acknowledge that you have read, understood, and agree to these Terms of Service.
By using our services, you acknowledge that you have read, understood, and agree to these Terms of Service.


Consent & Opt-in Policy
Last Updated: 7/6/2025
1. Introduction
Subud International Cultural Association   values your privacy and complies with global data protection laws. This policy outlines how we obtain and manage consent for collecting and using personal data, particularly email addresses.
2. Obtaining Consent
We obtain consent before collecting and processing your email address for communications, marketing, or other purposes. Consent may be obtained through:
  • Opt-in checkboxes on sign-up forms (unchecked by default).
  • Confirmation emails (double opt-in) to verify your subscription.
  • Written or verbal consent where applicable.
3. Purpose of Data Collection
We collect and use your email address for the following purposes:
  • To send newsletters, updates, and event invitations.
  • To provide personalized content based on your preferences.
  • To improve our engagement and services.
  • To comply with legal obligations.
4. Withdrawing Consent
You may withdraw your consent at any time by:
  • Clicking the "Unsubscribe" link in our emails.
  • Contacting us at [Contact Email] to request removal from our lists.
5. Data Storage & Security
We securely store your email data and ensure it is not shared, sold, or misused. We limit access to authorized personnel only.
6. Compliance with Global Regulations
This policy aligns with:
  • General Data Protection Regulation (GDPR).
  • California Consumer Privacy Act (CCPA).
  • CAN-SPAM Act (U.S.).
  • Other applicable international privacy laws.
7. Changes to This Policy
We may update this policy as needed. Any changes will be communicated via email or posted on our website.
8. Contact Us
If you have any questions about this policy, contact:
admin@subud-sica.org
By opting in to our emails, you acknowledge that you have read and understood this policy and consent to the collection and use of your data as described.


Unsubscribe & Opt-out Policy
Last Updated: 7/6/2025
1. Introduction
Subud International Cultural Association   is committed to respecting your privacy and giving you control over your email preferences. This policy outlines how you can unsubscribe or opt out of our email communications.
2. How to Unsubscribe
You may unsubscribe from our email communications at any time by:
  • Clicking the "Unsubscribe" link included in every email.
  • Contacting us at [Contact Email] with your opt-out request.
3. Processing Your Unsubscription Request
  • Your request will be processed immediately, but please allow up to [X] business days for full removal from our system.
  • You will no longer receive marketing or promotional emails but may still receive transactional or legally required communications (e.g., donation receipts, policy updates).
4. Managing Preferences
Instead of unsubscribing completely, you may update your email preferences to receive only specific types of communications by visiting [Preference Management Link] or contacting us directly.
5. Compliance with Laws
This policy ensures compliance with:
  • General Data Protection Regulation (GDPR).
  • California Consumer Privacy Act (CCPA).
  • CAN-SPAM Act (U.S.).
  • Other applicable international privacy laws.
6. Changes to This Policy
We may update this policy as needed. Any changes will be communicated via email or posted on our website.
7. Contact Us
If you have any questions about this policy, contact:
admin@subud-sica.org
By interacting with our email communications, you acknowledge that you have read and understood this policy and can opt out as described.


Data Retention Policy
Last Updated: 7/6/2025
1. Introduction
Subud International Cultural Association   is committed to ensuring that personal data is retained only as long as necessary for the purposes outlined in our privacy policies. This Data Retention Policy outlines how we manage the storage and deletion of personal information, including email addresses.
2. Data We Retain
We retain the following types of personal data for specified periods:
  • Email Addresses & Contact Information: Retained for active subscribers and deleted within [X] months after opt-out or inactivity.
  • Communication Records: Emails, messages, and logs are stored for up to [X] years for record-keeping and compliance.
  • Technical Data: IP addresses, browser details, and analytics data are retained for up to [X] months for security and service improvements.
3. Purpose of Data Retention
We retain data to:
  • Provide and improve our services.
  • Comply with legal and regulatory obligations.
  • Resolve disputes and enforce agreements.
4. Data Deletion & Disposal
  • Personal data is securely deleted or anonymized when no longer needed.
  • Users may request deletion of their personal data at any time by contacting [Contact Email].
5. Compliance with Global Regulations
This policy aligns with:
  • General Data Protection Regulation (GDPR).
  • California Consumer Privacy Act (CCPA).
  • Other applicable privacy laws.
6. Updates to This Policy
We may update this policy as needed. Changes will be posted on our website and, if significant, communicated via email.
7. Contact Us
If you have any questions about this policy, contact:
admin@subud-sica.org
By using our services, you acknowledge that you have read and understood this policy and consent to our data retention practices.


Third-Party Data Sharing & Processing Policy
Last Updated: 7/6/2025
1. Introduction
Subud International Cultural Association  respects your privacy and ensures that personal data is shared with third parties only when necessary and in compliance with data protection laws. This policy outlines how we manage third-party data sharing and processing.
2. Categories of Third Parties We Work With
We may share personal data with the following types of third parties:
  • Email Service Providers: To manage and distribute our email communications.
  • Analytics & Performance Tools: To track engagement and improve our services.
  • Cloud Storage & IT Services: To securely store and process data.
  • Legal & Compliance Entities: If required by law or to enforce our policies.
3. How We Ensure Data Protection
  • We enter into Data Processing Agreements (DPAs) with all third-party processors.
  • We ensure that third parties comply with global data protection laws (GDPR, CCPA, etc.).
  • We limit shared data to what is strictly necessary for the intended purpose.
4. International Data Transfers
If data is transferred outside your jurisdiction, we ensure adequate safeguards, such as:
  • Standard Contractual Clauses (SCCs) for EU-GDPR compliance.
  • Compliance with regional data protection frameworks.
5. Your Rights & Control Over Data
  • You may request details on how your data is shared with third parties.
  • You can withdraw consent for data processing by contacting [Contact Email].
6. Updates to This Policy
We may update this policy periodically. Any changes will be posted on our website and communicated where necessary.
7. Contact Us
If you have any questions about this policy, contact:
admin@subud-sica.org


By using our services, you acknowledge that you have read and understood this policy and consent to third-party data processing as outlined.